Regent will inform your coach if the fields are unplayable and are closed. Coaches are responsible for getting the word out to their team.
To reschedule a game :
Our Alliance League 9U and 10U games require more coordination because they include referees. Referees are assigned to each game by an official Referee Assignor. Accordingly, canceling and/or re-scheduling games must also include informing the referee who was assigned to the game.
If there are extenuating circumstances where you must cancel a game, the opposing coach AND your club's Director MUST be notified 24 hours before kickoff. This will allow us time to notify the referees that the match has been canceled.
If you cancel within 24 hours of the scheduled kick off, the team canceling will be expected to pay the young referee the referee fee of $25.
This is the Procedure for rescheduling a game during the Reconciliation Period or in the event of a weather-related field closure. This procedure ensures field reservation and referee notification.
Coaches will receive the Draft schedule and instructions regarding the Reconciliation Period in an email 4-6 weeks before the beginning of each season.
After coaches receive a Draft schedule, there will be a 7-10 day "Reconciliation Period" during which the coaches must review their schedules to make certain there are no conflicts for their team.
► NOTE - The match is NOT considered changed until you hear back from one of the directors. This will ensure field reservation with Madison Parks has been completed AND the referee scheduler has been updated.
Once the Reconciliation Period ends, you may not request a reschedule (except in the event that you have a game that was canceled due to weather/field closure).
Once MAYSA releases the preliminary schedule, there will be a 7–10-day Reconciliation period.
During this Reconciliation period it is up to coaches to check their calendars (and communicate with their teams), to make certain there are no conflicts.
► If there is a conflict and you need to reschedule a game, you must reschedule it during the Reconciliation period.
MAYSA does not make the decision cancel games due to weather. Since MAYSA is so widespread (Dane County and beyond), it is not possible to monitor the conditions of all the fields. MAYSA does make the decision for games at Reddan Soccer Park, which MAYSA may decide to close due to field conditions. Coaches and managers will be notified by e-mail if that happens. Otherwise the decision rests with the field coordinator for the home club where the game is being played.
► For MAYSA leagues, after 7am on the day of the game, the decision to cancel a match rests with the referee.
Once the game has started, the decision to stop play rests solely with the referee. If the game is called prior to half-time, the game is to be re-played in its entirety. If the game is called at halftime or any point thereafter, the game is considered a complete game and the final score stands.
Please see the Scheduling Policies page at maysa.org for details on rescheduling a game.